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Efficient fleet management can help reduce costs through route optimization strategies, consumption monitoring and preventative maintenance. Additionally, it can provide valuable data for making informed decisions about replacing vehicles, managing day-to-day operations, and negotiating maintenance and insurance contracts. Therefore investing in Fleet Management can lead to significant long-term savings.

What are the new Fleet Management needs?

To implement an effective Fleet Management process, the adoption of a series of techniques and tools that reflect the main best practices is required:

  • Identify fleet needs: analyze the needs of each vehicle and each driver to identify Fleet Management objectives. This could include fuel management, preventative maintenance, route optimization, driver safety and reducing greenhouse gas emissions.
  • Capture fleet data: Collect vehicle data, such as location, fuel consumption, hours of use and performance through various available tools, such as GPS and sensors
  • Analyze the data: to identify areas for improvement, it is necessary to constantly map the continuously populating available data and maintain historical data; on the basis of these it is useful to construct other analyses, such as cohort analysis and cluster analysis
  • Implement the necessary improvements: by converting tracked data into valuable insights, it is possible to improve fleet performance. From fuel management to scheduled preventative maintenance, through route optimization and driver safety training, there are many possible interventions and are guided by very specific rationales
  • Monitor results: It is important to have constant monitoring of the data to evaluate the effectiveness of the changes implemented.

The tools necessary for Fleet Management

Once the process has been defined, it is necessary to decide which tools are useful to resolve the needs. In the new mobility context we are moving towards, telematics solutions are essential to bring about significant improvements. Here are what they are:

  • GPS devices
  • Black box
  • Dashboards and reports
  • Driving models
  • Fleet Management Software

GPS localization devices, connected to data analysis platforms, allow companies to access numerous reports on the activity of their vehicles. These reports can be analyzed to identify growth opportunities in safety, efficiency and performance.

Alerts and exceptions can be configured on these devices to alert Fleet Managers when drivers violate pre-established rules. Additionally, driving patterns can be analyzed to identify drivers who need additional training.

Fleet management software allows you to monitor periods of inactivity, compare trip duration estimates with their actual duration, manage car booking calendars and track routes to improve performance.

It is also possible to monitor and evaluate the fuel consumption of vehicles to identify those that consume the most and the causes, in order to reduce future consumption.

The added value that Fleet Management must bring

Fleet Management, thanks to the definition of a clear process and well-defined KPIs, as well as the choice of correct technological solutions based on the objectives, must pursue these challenges:

  • greater control: allows you to keep track of vehicles and their activities, allowing greater control over the company fleet;
  • improvement of efficiency: it is possible to optimize vehicle routes, reducing travel times and operating costs;
  • greater safety: vehicle monitoring allows you to identify any problems and intervene promptly, improving safety on the driver's side and on the roads;
  •  cost reduction: thanks to route optimization and preventive maintenance, Fleet Management allows you to reduce fuel, maintenance and repair costs.

Fleet Management as an opportunity for sustainability

Fleet Management can help reduce greenhouse gas emissions through the sharing of low environmental impact vehicles, such as hybrid or electric, through the promotion of eco-driving, which aims to reduce fuel consumption.

For this E-VAI is an ideal partner: in addition to its own Fleet Management software, it can also provide a fleet of hybrid or full-electric cars.

This aspect is very important because for the company it is an opportunity to adopt Corporate Social Responsibility practices, as well as to activate concrete actions that fall within sustainability and ESG strategies, accumulating a positive rating.

The advantages of the platform E-VAI of Fleet Management

E-VAI, in addition to providing a corporate car sharing service which is unique on the national scene, has also developed a platform with keyless technology that allows companies to share their corporate fleet. This innovative Fleet Management model brings with it several advantages:

  • Keyless technology: easy booking and management of cars thanks to keyless technology connected to the App E-VAI
  • Car park sharing: reduction of fleet management costs thanks to the sharing of the car fleet
  • Car pooling in sharing: pool sharing of the fleet among employees for company travel
  • Welfare corporate: the fleet can also be used by employees for home-work and private travel

To find out more, see all our tailor-made solutions for companies and organizations.

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